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Purpose Exchange 2007/2010 does not provide any option on the Send Connectors or Transport rules to set sender based routing. RouteBySender application allows you to route outgoing emails based on sender group membership or based on the sender's domain.
Typical scenario of usage Let's assume that your Exchange 2007/2010 server has only one send connector "Internet Connector" using DNS for the address space *. All messages leaving the organization will use this connector. Let's further assume that you want to route messages from members of a certain group to a smarthost instead of using DNS. RouteBySender utility will help you to solve this problem.
The application is a transport agent for Exchange server.
Current version: 220.127.116.11 This version can work on Exchange 2007 SP 1 with Update rollup 4 or a later Service pack/Update rollup installed. To check your Exchange version and Service pack/Update rollup number use the method described here. If you get value less then 8.1.311.3, i.e. "Version 8.1 (Build 311.3)", you have to update your Exchange server.
1.On your Exchange 2007/2010 Hub Transport Server computer: Select (or create) a user account that is a member of the local Administrators, Domain Admins and Domain Users security groups. Log on locally as that user. Create C:\Program Files\RouteBySender\ directory. Download RouteBySender-Demo.zip archive file to C:\Program Files\RouteBySender\ directory and extract all files. Run RouteBySenderSetup.exe. Click Install button. Make sure that RouteBySender is appeared in the list of Transport agents. Click Enable button. Make sure that Running mark is in the status line. Click Exit button to close the program.
2.Expand Organization Configuration and select Hub Transport > Send Connectors. In the action pane, click New Send Connector. The New SMTP Send Connector wizard will start. Place TESTROUTEBYSENDER to the Name: field. In the Select the intended use for this connector: field, select Custom. Click Next.
3.Click Add or the drop-down arrow located next to Add and select SMTP Address Space. In the SMTP Address Space dialog box add TESTROUTEBYSENDER to the Address: field. Click OK. Click Next.
4.On the Network settings page, select "Route all mail through the following smart hosts" radio button. Click Add. In the Add Smart Host dialog box, select IP Address or Fully qualified domain name (FQDN) to specify how to locate the smart host. Click OK. Click Next.
5.Configure Smart host Authentication settings. Click Next. On the Source Server page execute the steps required to create association. Click Next. Click New to create the connector. Testing Let's assume that your default SMTP address is firstname.lastname@example.org.
6.Run RouteBySenderSetup.exe. Click "Add" button in the second frame. "RouteBySender setup - Add New rule" window will appear. Place domain.com to "If Sender E-mail domain is:" field. Click Browse button. "RouteBySender setup - Send Connectors" will appear. Select TESTROUTEBYSENDER from the "Send Connectors" list. Click OK to close the window. Make sure that the first field in "Use this Send Connector" frame is populated with TESTROUTEBYSENDER.
7.Clik OK to save changes.
8.Open Outlook and create a new e-mail message to any external address. Send this message. Make sure that messages is routed to smarthost associated with TESTROUTEBYSENDER Sender connector. Run the Exchange Management Console and navigate to Recipient Configuration > Distribution Group. Create a new distribution group named TestDistrGroup1 and add yourself into this group. Run RouteBySenderSetup.exe and clear all items in the second frame by clicking "Delete All" button. Click "Add" button in the third frame.
9."RouteBySender setup - Add new rule" window will appear. Click Browse button in "If sender is a member of this group:" frame. "RouteBySender setup - Add groups" will appear. Select TestDistrGroup1 from the list. Make sure you are a member if this group by clicking Members button. Click OK to close the window. Make sure that the one-row table in the first frame is now populated with TestDistrGroup1 data. Now click Browse button in "Use this Send Connector:" frame. "RouteBySender setup - Send Connectors" will appear. Select TESTROUTEBYSENDER from the "Send Connectors" list. Click OK to close the window. Make sure that the topmost field in "Use this Send Connector" frame is populated with TESTROUTEBYSENDER.
10.Click OK to save changes.
11.Open Outlook again and create a new e-mail message to any external address. Send this message. Make sure that messages is routed to smarthost associated with TESTROUTEBYSENDER Sender connector. We have tested RouteBySender on Exchange 2007 64 bit SP2 with Update Rollup 3 (a single server that plays Hub Transport, Client Access and Mailbox roles) on Windows Server 2003 R2 Enterprise x64 Edition SP2. The program also has been tested on Exchange 2010 SP1/SP2 on Windows Server 2008 Standard x64 Edition.
Limitations RouteBySender utility can work on Exchange 2007 SP 1 with Update Rollup 4 or a later service pack/update rollup installed.
Uninstallation Run RouteBySenderSetup.exe. Click Uninstall button. Make sure that RouteBySender is not in the list of Transport agents. Click Exit button to close the program.