Keeping your meetings organized and moving forward with up to date information is an often difficult task. Create a SharePoint Meeting Workspace for your meetings, organize and keep everyone informed with ease, providing a uniform approach with better meetings and faster decisions.
SharePoint out-of-the-box includes basic meeting life-cycle management features. Typically customer demands however go far beyond this.The SharePoint Meeting Manager adds this often required features very flexible, to configure customer specific solutions, e.g. including meeting minutes. Just follow the old PM rule: If it is not documented it did not happen. This remains true - even though using SharePoint for meeting organization...
The SharePoint Meeting Manager by Layer2 adds typically required meeting life-cycle management features to SharePoint based portals very flexible, to manage all tasks before, during and after meetings completely out-of-the-box.
Features & Benefits
SharePoint out-of-the-box provides basic meeting lifecycle management features. Typical customer requirements however go far beyond this in case of:
• Planning for the meeting: Setting the meeting time and place using Outlook and / or SharePoint, inviting attendees, defining required and optional attendees, define the attendee role (Organizer, Attendee, Minute Taker), rescheduling notifications, tracking attendee responses, defining the agenda, collecting and providing materials that will be required during the meeting centrally managed with versioning, notifications and workflow. • Facilitating the meeting: Verifying attendance, following the agenda, presenting materials, recording decisions, tracking action items that are identified. • Post-meeting follow-up: Assure compliance (e.g. set some materials to read-only), creating and publishing post-meeting materials such as meeting minutes with custom fields, design and function, managing meeting minute approval workflow and action items workflow. • The SharePoint Meeting Manager by Layer2 adds all this features very flexible, to manage all tasks before, during and after meetings completely out-of-the-box and - if required - customer specific.